Training Registration Management
The Training Registration System (TRS) is a comprehensive web-based solution for managing all aspects of training registration. An optional feature is available to provide integration with an online training component.
System features include:
online student self-registration
training and exercise schedules in calendar and list format
student transcripts
extensive on-line help
document library of informational materials
online course evaluations
attendance tracking including no-show history and reporting
integration of EMI course participation
automatic generation of certificates of completion
automatic email and text messaging
on-demand email messaging to students and instructors
data imports and exports
comprehensive management reports
flexible, role-based security
mobile version
Students
Students may locate and select courses or exercises in which they have an interest, self-register online, and verify prerequisites. The list of available courses and exercises may be viewed in calendar or list format. Students receive email notifications related to new training opportunities, registration, course cancellations, training reminders, evaluations and certificates.
TRS maintains a single profile of all course participation for each student. This includes converted data, current training and EMI course participation.
Students have online access to their transcript and may view, print and download certificates of completion. The Document and Reference Library provides access to informational and instructional material that may be of interest to the student.
The mobile version of TRS allows students to register for training and check their Student training schedules.
Instructors
Instructors have online access to their training schedules and all instructor-based reporting.
A number of emails are automatically generated to instructors:
Instructor Packet
Instructor Evaluation Report
Notification of an available training opportunity
Administrators
Administrators maintain the course list, post trainings to the calendar, manage instructor profiles and training locations, broadcast custom email messages, and import FEMA/EMI course participation lists. Cost of training data may be tracked by account code, cost center and fiscal year for individual offerings.
The system includes a number of features that streamline the process of advertising and managing courses and supporting registrants, instructors and training coordinators. A variety of reports related to registration provide administrators with the tools to effectively manage the frequency, location and size of offerings and maximize training resources.
Automatic emails notify administrators of:
low course enrollment
students with special needs
the need for an instructor assignment
The utility for Managing Attendance enables administrators to easily add or invite students to trainings.
System Characteristics
Web-based, scalable n-tier architecture
Java, J2EE engineered
Secure web site with sensitive data encrypted
Relational SQL-Server database
Extensive table driven, modular design allows flexibility and customization
Extensive validation and verification routines to ensure data